Health~Holland is committed to protecting your privacy. Any personal information you provide us with is collected, used, and disclosed in accordance with the General Data Protection Regulation (GDPR) and the Dutch Implementing Act the 'Uitvoeringswet Algemene Verordening Gegevensbescherming' (UAVG). In this privacy statement we explain what data we collect, why we collect it, the legal basis on which we process your data, how we process your data, whether we share your data, how long we store your data, what we do to protect your data, what rights you have and how to exercise them, and how to contact us. We find it important for you to be aware of your privacy and your privacy related rights. Therefore, we recommend you to carefully read this privacy statement.
What data do you collect?
Unless we need the data to retain its identifiable characteristics, we anonymise the data we collect and store it in a manner that does not allow identification. Depending on the services and functionalities you use we may process the following data:
- Curriculum vitae
- First and surname
- Your gender and salutation
- Academic title(s)
- Email address
- Correspondence address
- Phone number
- Employer and department
Why do you collect my data?
We use this data to:
- Inform you on changes in our services and new developments
- Send you bi-monthly newsletters
- Keep track of event attendance
- Process your job application
- Process your PPP Allowance application
- Drafting the PPP Allowance Agreement
- Monitor the progress of the projects that receive an allowance from us
- Process your innovation broker (innovatiemakelaar) application
- Monitor the use of the innovation broker (innovatiemakelaar) compensation
- Process your networking activities (netwerkactiviteiten) application
- Monitor the use of the networking activities (netwerkactiviteiten) compensation
- Comply with laws and regulations
- Facilitate cooperation
What legal basis do you have for collecting my data?
Your consent: When you subscribe to our bi-monthly newsletter or register for an event organised by Health~Holland.
It is also possible that you give your business card to one of our employees, in doing so we assume your permission to process your data.
Consent and legitimate interest: When you apply to a vacancy in our organisation, we assume that you consent to us processing your data. Processing your data when you apply to a vacancy is also based on our legitimate interest that we need to assess whether an applicant is a good fit for the vacancy and our organisation.
With the goal of facilitating cooperation between different organisations we may host a page on Microsoft SharePoint or Microsoft Teams. When participating in such a group, we assume that you consent to us processing your data. Processing your data is also based on our legitimate interest that we need your email address to be able to make you a member of such a group.
Legitimate interest, drafting a contract, and compliance with legal obligations: When you apply for a PPP Allowance, we not only assess your application on scientific quality, but we also assess the consortium and the level of experience of the people who take part in it. The reason we do this is to make sure the consortium has the needed knowledge and experience to bring the research project to a successful conclusion (legitimate interest). If your PPP Allowance application is granted, we will draft the PPP Allowance Agreement. This is a contract between Health~Holland and the consortium in which the rights and obligations of all parties involved are outlined (drafting a contract). To claim the PPP Allowance Health~Holland is legally obligated to disclose all granted PPP Allowance projects to the Netherlands Enterprice Agency (RVO). This includes the personal data of the persons involved in these projects (compliance with legal obligations). When applying for the innovation broker program or the network activities program, we assess your application for compliancy with the relevant terms and regulations (legitimate interest). If awarded we will draft an agreement in which, the rights and obligations of all parties are outlined (drafting a contract). Health~Holland is legally obligated to disclose all granted projects to the Netherlands Enterprise Agency (RVO). This includes the personal data of the persons involved (compliance with legal obligations).
Legitimate interest: It is possible that photo and/or video recordings are made during a (digital) event that we (co-)organize. We can then use these images for a publication about the organized event. We do this based on legitimate interest because these images are intended to give an impression of, and/or to report on, the event and are journalistic in nature. The recordings made during these events are therefore not intended to identify those present nor do they have a commercial purpose. These recordings may also be used when announcing the next edition of the event in question.
How do you collect my data?
You provide us with information when you subscribe to our bi-monthly newsletter, when you register for an event organised by Health~Holland, apply for the PPP Allowance, apply for the innovation broker programme, apply for the network activities programme, or apply to a vacancy.
Do you share my data?
Health~Holland does not sell, rent, or share your personal data with third parties. However, when organizing an event together with a third party we may share your data with the co-organising party. In compliance with the GDPR we always make sure to have the required processing agreement in place before sharing any data. The data we share with these organisations consists of:
- First- and surname
- E-mail address
- Organisation name
Health~Holland does not publicly display aggregated or anonymised information.
If we are legally compelled to disclose your personal data to a third party, we will use commercially reasonable efforts to notify you in advance of a disclosure unless we are legally prohibited from doing so.
How long do we store your data?
We store your data no longer than is reasonably necessary given the purposes for which the data was collected or until you submit a request to remove your personal data. We apply the following retention periods:
- Subscription newsletter: unlimited period (until you submit a request to remove your data)
- Curriculum Vitae and application letter: the duration of the recruitment process
- Data regarding the PPP Allowance: unlimited period
- Data regarding the innovation broker programme or the network activities programme: unlimited period
Because we take our commitment to protecting your privacy seriously, we have opted to only use functional cookies. This means that we do not place analytical, marketing, or third-party cookies. To analyse how our site is used, we have opted to use Plausible. This enables us to anonymously measure our visitor behaviour, which ensures your privacy while allowing us to improve our website.
We make daily back-ups of our IT-systems so we can recover them if needed. These daily back-ups have a retention time of one year. This includes your data. Should we encounter a security breach, after which we must recover our IT-systems from these back-ups, we will ensure that we still comply with existing requests regarding the removal or alterations of your data.
How do we protect your data?
We take our digital security seriously. That is why we adhere to high security standards and take appropriate measures to prevent misuse, loss, unauthorised access, unauthorised alteration, disclosure, or destruction of the personal data processed by us. These measures are also periodically evaluated and, where possible, improved.
What rights do I have over my data?
You have the right to ask us about the personal data we process about you, the purpose and nature of the processing, and to provide information on who we share it with. You have the right to request that we update, correct, or delete your personal data at any time. Please note that we may reject requests that puts the privacy of others at risk, are unreasonable, repetitive, or would require a disproportionate effort.
You have the right to opt-out of receiving our e-mail newsletters at any time by following the relevant unsubscribe process outlined at the bottom of the newsletter.
To prevent abuse of the above-mentioned rights, we will ask you to identify yourself when exercising them by enclosing a photocopy of your proof of identity with your request. To prevent us from processing (sensitive) personal data unnecessarily (which we do not need for this purpose), we request that you make your citizen service number (BSN), date of birth and document number illegible on the submitted copy of your proof of identity. For this we recommend using the KopieID-app of the Dutch government. With this app it is possible to make a safe copy of your ID.
When you submit a request to provide your personal data, we aim to comply within 20 working days. If we are unable to meet this deadline, we will inform you immediately.
How do we protect children’s privacy?
We understand the importance of taking extra precautions to protect the privacy and safety of children aged 16 years and under. Our website is designed and intended for use by adults. If you are a child under the age where parental consent is required in your country, you should review the terms of this Privacy Notice with your parent or guardian to make sure you understand and accept them. If we discover that we have collected personal data from a child without consent from a parent or guardian, but such consent should have been obtained, we will delete that personal data as soon as possible.
Should you feel unsatisfied with our response to your request, you will always retain the right to file a complaint with the Dutch supervisory authority (the Autoriteit Persoonsgegevens).
How can I contact you?
Wilhelmina van Pruisenweg 104
2595 AN, The Hague